PROGRAM OFFICER

Yayasan Habitat Kemanusiaan Indonesia calling applicant who motivated to working in – Design and develop project designs, concept papers, proposals with its relevant document and budget in coordination with finance; Equip and support fundraisers with program knowledge and ability to successfully fundraise.; Support affiliates/branches in the implementation and management of projects.; Add value to affiliates/branches and other Habitat divisions by contributing to program management and development technical expertise program in Habitat Indonesia’s working areas.

Key Responsibilities:

As a team member of Need Assessment/Survey to represent program development for new/potential project location.

1. As a team member of Need Assessment/Survey to represent program development for new/potential project location.

• Conduct or support needs assessments with the MEAL team to inform project design and align with community needs and strategic priorities.
• Collaborate with Resource Development to analyze donor background priorities, funding history, focus areas, and compliance—to enhance proposal alignment
• Perform desk and secondary research using credible sources (e.g., academic publications, census data, regulations) to support evidence-based planning and contextual analysis.
• Facilitate the development and collection of project concept ideas from program units or clusters.
• Support the screening of project concepts, including coordination of feasibility and risk input from relevant teams.
• In coordination with project/cluster and Habitat Fundraisers develop Concept Paper or project proposal, including logical framework and timeline.
• Ensure integration of cross-cutting themes into the housing sector, particularly in project design and proposal development.
• Developed budget in coordination with finance department.
• If funded, develop Detail Implementation Plan and required detail document, when necessary, in coordination with the Project Coordinator and Program Managers.
• Support the assessment of internal project team and partner capacity during the project planning phase, in collaboration with relevant units.

2. Project/Cluster Capacity Building

• Work together to develop grand design and project/cluster strategy.
• Build strong, on-going relationship with project/cluster.
• Regularly provide materials/resources in coordination with sector specialists on relevant issues in poverty housing, etc.
• Build project/cluster capacity in project design, contribute to strengthening the capacity of projects and clusters in the areas of project design and reporting and reporting.

3. Project Management

• Ensure creation and maintenance of project file and number and all related documents.
• Provide technical support in program development to ensure alignment with the National Strategy and support the monitoring of ongoing projects to ensure quality implementation in accordance with approved project proposals.
• Ensure funds are allocated to the field correctly.
• Maintain tracking systems and monitor implementation of project budgets.
• Coordinate donor reporting and specific requests with fundraisers.
• Desk monitoring of project.

4. Research & Development and Internal Habitat Capacity Building

• Stay informed of updates to Habitat for Humanity’s program goals and strategy, and regularly communicate these to relevant staff
• Support the development or improvement of systems and tools that enhance program planning, monitoring as well as reporting as needed.
• Assist in developing new project models.

5. Evaluation of Habitat Funded Programs

• Ensure field systems in place for M&E at the output level.
• Provide recommendation based on branches performance in terms of projects implementation.

6. Compliance Audit

• Supporting the coordinating of projects preparation for compliance audit.

7. Self- Development

• Responsible for constant improvement in holistic development, expertise and professionalism through personal study and field placements.

Qualifications and requirements:

• bachelor’s degree in civil engineering, Architecture, Social Studies, or related major with experience in housing or WASH projects within a humanitarian context. Understanding in climate change adaptation is an asset.
• Minimum 4 years of relevant work experience.
• Strong experience in project designing, including conducting needs assessments, engaging stakeholders, formulating objectives and indicators.
• Strong understanding and experience in proposal development and logical framework development.
• Experience in contributing to high-quality narrative and deck proposals for donors
• Strong experience in budget development, including preparing detailed activity-based budgets, aligning with HFHI and donor guidelines
• Practical experience in project implementation.
• Fluent in English both oral and written with the ability to communicate clearly and persuasively.
• Excellent report writing skills, including the ability to produce high-quality narrative reports for donors
• Strong relationship building skills.
• Ability to work effectively and independently in a team, as an individual, and under pressure
• Ability to work cross-culturally, showing respect for different cultural norms and adaptable to different cultural contexts.
• Good skills in personal computer operation, including Word, PowerPoint, Excel, and for developing visual materials and presentations
• Ability to stay calm and focused under pressure, maintaining professionalism and sound decision-making in challenging situations
• Ready to travel.

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Serious and interested candidates are encouraged to submit their applications with a cover letter briefly explaining how your experience is relevant to this position.

Please send your resume and cover letter (no more than 4 pages).

The due date for the application is 18 April 2025 (Only short-listed candidates will be notified)